Training Program on MACS Book Keeping and Best Practices

20 April 2020

We organized 2 days training program for the federation leaders from our operational area on 4th and 5th of November in BIRD, Guntur. Fifty two leaders participated and learned about the best practices and book keeping for the Mutually aided cooperative society (MAC).

The resource persons were:

  1. Fr. Baly From Bosco Integral Rural development, Guntur
  2. Mr. Ratanraju from Bosco Seva Kendra, Hyderabad and
  3. Mr. Ratnakumar from Bosco Seva Kendra Ponnur, Guntur Dt.

Fr. Baly spoke about “women participation” in community development. The MAC society offers a wonderful opportunity for women to participate. The MAC society is entirely a women’s organization where women can make their contribution to the community. In our own land contemporary woman like Ms. Padmajareddy was able to make a significant contribution to society.

Mr. Ratanraju dealt with the topic of “book keeping” in a MAC society. The society must maintain a no. of books to fulfill its obligations to the members. Books like the cash book and ledgers makes transactions transparent and avoids disputes and quarrels. He explained to the participants about the use of individual pass book, Group Minutes book, savings ledger, loan ledger in SHG level, and how we need to maintain cash book, general ledger in MACS level, and their importance.

Book keeping also contributes to the decision making process in the executive committee meeting. The information contained in a in the books help the members to arrive at intelligent decisions for example while sanctioning loan to a member the member’s savings record and previous loan repayment record helps in deciding the sanction of the new loan.

On the second day Mr. Ratnakumar spoke about two important commercial organizations closely related to the MAC society: The Bank and the insurance company. The MAC society keeps its cash in the bank. Members savings and the loan repayments are deposited in the bank. The withdrawal of cash from the bank is done after decision in the meeting of the board of directors by the executive body members who are given cheque powers. Our relationship with the bank is important as we hope to link up with the bank in future for credit facility to the members. The bankers may verify the loan utilization by the member. When loans are given the member’s life is insured with the LIC against the loan amount for the period of the loan. In case of death of the loanee the LIC repays the loan to the society. We have to follow the rules of the LIC regarding the age of the loanee and the premium amount for the loan period.

Mr.Ratnaraju also initiated a discussion on the need for computerization in the MAC society. The computerization of the accounts makes it more accurate and more transparent. We may be better placed to gain linkage with a financial agency like a bank with the computerized accounts. The monthly executive members (board of directors) meeting is the heart of the MAC society. All important decisions are made here. For orderly procedure all subjects for discussion during meeting are written in the agenda. The members must learn how to participate in this meeting, making the agenda, asking relevant questions, verifying the accounts presented and making decisions. These decisions help in the growth of the society. Facilitator’s utilized case study method, stories, clip charts etc.

Feed back: Federation leader’s understood the importance of women’s role in community development, the importance of the book keeping procedures in a MAC society, the linkages with the bank and the LIC. They learned how to participate in an executive committee meeting and the use of computers in the Mac society.